Not sure how to create a rule in Outlook? No worries - soon you'll be saying, "(h)I rule Outlook rules."
What are Outlook rules?
Outlook or Inbox rules are a form of automating different actions (this form of automation is less like robots taking your jobs and more like having helpful interns or assistants around). You can set rules to automatically forward emails to a specific person, move specific emails into a folder, delete specific emails, mark specific emails as read, etc. You can do a lot with rules, but they can be tricky, so handle them with care.
- I have access to another mailbox beyond my own, and I want an external Google group of interns to see emails that come into that mailbox (but they don't have Outlook!). I can create a rule to forward emails sent to that other mailbox to the Google group.
- I want all emails sent from Helpdesk@ctd.tech to go straight into an Inbox folder I've created called "IT Support."
- I want all emails sent from my boss to be flagged.
- I want all emails sent from Donald to be marked as read, then moved to the Deleted Items folder.
Let's get started.
Bam, Microsoft has steps outlined here for you. Let us know if you have any questions!