What is OneDrive?
OneDrive offers you the ability to save a file online so you can share or work on it with others at the same time. OneDrive’s online performance is best leveraged through a web browser since Microsoft has enabled simultaneous editing only through web browsers. Also, OneDrive installed directly on your computer can quickly fill up all your computer’s storage space and severely slow down your office’s internet speed.
Files that are mission critical to either yourself or your organization should NOT have their sole copy stored in OneDrive; those should reside on your network drives. The reason is if you accidentally permanently delete a file in OneDrive, it’s very likely the Help Desk will not be able to recover it. Rather, when you are done with the collaboration needed from OneDrive, download an authoritative copy of the file, and drop it in the appropriate network drive location.
Accessing and Using OneDrive
- To sign into OneDrive, navigate to office.com and choose the OneDrive icon:
- If you select a OneDrive file, a context menu opens up:
Create a new OneDrive file
- Choose New and then select the type of file you want. In this example, we will choose an Excel workbook:
- Your work will be automatically saved as you type. To change the name of the file, click on the ‘Book’ text highlighted below in the top center and type the name you prefer:
Share a OneDrive file
- Choose Share at the top tight, then type the name or email of people you want to share with. The decision to share files with people outside your organization is made by your org’s management team. If you are not able to share files outside the org, please let the Help Desk know your business need for doing that.